Adoption Assistance Plan

Filing Your Claim

All claims for benefits under the Adoption Assistance Plan must be accompanied by: 

  • a completed Adoption Subsidy Request Form;
  • copies of court documents verifying the completed adoption; and
  • receipts for qualified adoption expenses. 

CLAIM FILING PROCEDURE
You should follow these steps when filing your claim for Adoption Assistance Plan benefits: 

Step 1: Complete the Adoption Subsidy Request Form, which you can obtain by calling Human Resources at extension 52222 or by sending an e-mail to Benefits-HR/THP. Be sure to: 

  • carefully follow the instructions on the form and provide all requested information; and
  • accompany your completed claim form with all required documentation, including: 
    • copies of court documents verifying the completed adoption; and
    • receipts for qualified adoption expenses. 

Qualified Adoption Expenses: For Plan purposes, “qualified adoption expenses” include adoption fees, court fees, attorney’s fees, traveling expenses, or other expenses directly related to the adoption of an eligible child. 

Step 2: Return your completed claim form and documentation to Human Resources (705-1A mail stop 3) within 90 days of the completed adoption. 

You can contact Human Resources at extension 52222 or by sending an e-mail to Benefits-HR/THP if you have any questions concerning the Adoption Assistance Plan’s claim filing procedure.

CLAIM FILING DEADLINE
Your claim for Adoption Assistance Plan benefits must be received by Human Resources within 90 days of the completed adoption. 

You should contact Human Resources immediately if circumstances prevent you from submitting your claim within the required 90-day period following adoption. 

DENIED CLAIMS
The Adoption Assistance Plan does not have a formal claim denial or appeal procedure. 

If your claim for Adoption Assistance Plan benefits is denied, you should contact the Plan Administrator. While every effort will be made to address your question or concern, the Plan Administrator’s decision concerning your claim will be final, and not subject to appeal.